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REGULATIONS FOR INTERNATIONAL STUDENTS STAYING AT THE DORMITORY
1. IMPORTANT REMARKS
1.1. Pay the boarding fee, other fees, or bills (if any) in full and on time as prescribed. Keep the receipt for comparison or other procedures.
1.2. Secure your possessions.
1.3. Comply with the Dormitory’s official normal hours: opening time 5:00, closing time 22:00.
1.4. Do not decorate, repair, or renovate rooms, or move furniture, appliances, or other materials of the Dormitory out of the intentionally arranged position.
1.5. Be responsible for preserving the keys, properties, equipment, and items in the room. Use them for the right purpose and in accordance with the regulations of equipment provided (computers, irons, lights, personal fans, etc.), for carefully using electronic devices, for unplugging the devices from the power sockets after use, for checking and switching off all appliances and water before leaving the room.
1.6. Be responsible for compensating for any damages or losses to the dormitory’s amenities.
1.7. Comply with the regulations on temporary residence registration instructed by the Dormitory; being absent for 02 days or more must be reported to the student’s Management Unit and the Dormitory’s Managers.
1.8. Maintain general hygiene in the Dormitory; arrange furniture, and personal items neatly and orderly; students' outfits, attitudes and behaviors must be always appropriate for the university environment; dry clothes and personal items in the right place.
1.9. Stay in the bed and room arranged by the Dormitory; male residents must not visit female residences or vice versa.
1.10. Follow the request of the Dormitory Director about the residence relocation in case of necessity and with a good reason.
1.11. Strictly comply with the regulations on fire and explosion prevention, use electrical equipment safely.
2. PROHIBITIONS
2.1. Stockpiling, using banned goods, smuggled goods; weapons; explosive substances, and toxic chemicals; trading in, storing, using drugs and preparations of drugs in all forms.
2.2. Consuming and storing alcoholic drinks, tobacco and/or other stimulants in the boarding residences.
2.3. Storing and using electric cooking utensils, induction cookers, oil stoves, gas stoves, alcohol stoves, coal, firewood, gasoline, oil as well as other explosive and flammable substances.
2.4. Organizing or participating in gambling and betting activities in any form.
2.5. Acts of vandalism and using the university property for improper purposes.
2.6. Making noise or gathering crowds that would affect the living and studying activities in the dormitory.
2.7. Arbitrarily bringing outsiders into the Dormitory; letting others borrow and use the pass, keys, etc.
2.8. Performing acts and activities in violation of regulations and laws of the State of Vietnam.
The regulations are applied to international individuals, including short-term exchange students, undergraduate students, graduate students, and guests coming to live, work and stay at the Dormitory of Ton Duc Thang University.
REGULATIONS ON ROOM TYPES, SERVICES, REGISTRATION, PRIORITIES, ADMISSION, CHECKOUT, CONTRACT, AND FEE COLLECTION FOR STUDENTS STAYING IN THE DORMITORY OF TAN PHONG CAMPUS
CHAPTER 1
ROOM TYPES, SERVICES, FEES
Article 1. Dormitory Zone H, I
Class C1 room:
a) Eight-bed rooms and five-bed rooms with basic equipment (table, chair, shelf, bed, wardrobe, fan, ).
b) Personal belongings: Residents equip themselves.
c) Residents are responsible for the day-to-day cleanliness of their individual rooms, paying electricity and water fees according to the regulations (based on usage meter), and other personal expenses as needed.
Article 2. Dormitory Zone K, L
1. Class A room:
a) Twin rooms: fully equipped (air conditioner, bed, mattress, wardrobe, table, chair, shelf, water heater, fridge, etc.).
b) Personal belongings: Residents equip themselves.
c) The charge for the consumption of all electricity, water, laundry, and housekeeping services is subject to the types of services and the residence contracts.
d) Other expenses depend on the needs of the resident.
2. Class B room:
a) Four-bed rooms: fully equipped (air conditioner, bed, mattress, wardrobe, table, chair, shelf, water heater, fridge, etc.).
b) Personal belongings: Residents equip themselves;
c) The charge for the consumption of all electricity, water, laundry, and housekeeping services is subject to the types of services and the residence contracts.
d) Other expenses depend on the needs of the resident.
3. Class C room:
a) Six-bed rooms with basic equipment (table, chair, shelf, bed, wardrobe, fan, etc.).
b) Personal belongings: Residents equip themselves;
c) Residents are responsible for the day-to-day cleanliness of their individual rooms, paying electricity and water fees according to the regulations (based on usage meter), and other personal expenses as needed.
Article 3. Accommodation Duration and Service
1. An academic-year lease (Long-term residence with service norms): for undergraduate and graduate students who stay and study at Ton Duc Thang University for an academic year (equivalent to 2 semesters) or more.
2. A monthly lease (with service norms): for undergraduate and graduate students who study exchange programs, international campus rotation programs, or other programs under a special cooperation agreement, and are in need of monthly rent.
3. A daily lease (packaged service): for undergraduate and graduate students, guests, who study exchange programs, take part in study tours, conferences or short-term programs, etc., stay in the dormitory less than one month, and are in need of daily rent.
Article 4. Accommodation Policy
1. Free accommodation: for full scholarship recipients or full beneficiaries under the decision of the President.
2. Dormitory fee reduction: for the beneficiaries of fee reduction under the decision of the President.
3. Normal fees: residents pay fees according to the regulations.
Notes: Students awarded the residence scholarship are only entitled to free accommodation or fee reduction for facilities provided by the University (rooms, amenities, etc.). The residents are responsible for paying for all personal expenses, such as electricity, water, Wi-Fi, and parking.
Article 5. Residence and service rates
1. In accordance with the actual situation, the collection plan of the property depreciation, types of residents, and residential duration, the Department for Finance shall cooperate with the Dormitory to elaborate the price list of each room type (the charge rates are subject to change, depending on the current value added tax, the socio-economic situation, inflation rate, etc.), and submit it for approval and promulgation by the President.
2. Depending on the University’s decision (the type of residence, the residential duration, the type of rooms, etc.), students must pay the residence fee based on the price list promulgated by the University.
3. Long-term residents have 2 options of paying the Dormitory fee for a whole academic year or each semester depending on their finances.
4. Short-term residents must pay fees as instructed by the Department for Finance and make a full and final settlement upon their checkout.
5. For residents, during their stay in the Dormitory, if any damage to property or equipment is caused by them, they must be responsible for compensation. For international residents, they and/or the related units are responsible for compensation.
CHAPTER II
RESIDENCE REGISTRATION PROCEDURES FOR DOMESTIC STUDENTS
Article 6. Registration documents
1. Residence certificate;
2. A notarized copy of the original ID card;
3. A copy of the student ID card/ TDTU admission letter and tuition fee receipt;
4. A notarized copy or an original certification of priority status, if any;
5. Dormitory registration form: can be received from the dormitory office or downloaded from the website: http://dormitory.tdtu.edu.vn.
Article 7. Eligibility
1. Students who study full-time programs at Ton Duc Thang University.
2. Students who have their permanent residence in Can Gio District and Cu Chi District can register for normal rooms while those who are from other Districts of Ho Chi Minh City are only eligible to register for Class A and B rooms.
3. Students receiving school-level reprimand or above are not allowed to apply for a dormitory room.
4. Pursuant to the Regulations on the priority order for residence, room assignments are determined in order from Dormitory Zones H, I to Dormitory Zones K, L through a top-down process by the Review Board.
Article 8. Priorities
1. Students who are beneficiaries of policies for fallen war combatants, war invalids or sick soldiers (A notarized copy of certificates of beneficiaries of policies for war invalids, sick soldiers or a confirmation issued by the authorized bodies).
2. Biological children of resistance war activists who are infected with toxic chemicals (A confirmation of resistance war activists who are infected with toxic chemicals issued by the authorized bodies).
3. Students who are from an ethnic minority.
4. Students who have household registration in poor districts, communes in extremely difficult conditions in the coastal areas and islands under the State's general regulations in each period (pursuant to the list issued under the Prime Minister's decision).
5. Students with severe disabilities or orphans (having a disability certificate of the competent authority, students living in SOS villages, or death certificates of both mother and father, etc.).
6. Students of families from poor households under the State's general regulations (families having a poor, near-poor confirmed book/certificate).
7. Students who are Party members, soldiers and police officers have completed their service and been discharged from the army.
8. Students who are children or biological siblings of trade union officials who are the members of the Executive Committee at higher grassroots levels (Decisions on recognition of the members of the Executive Committee at higher grassroots levels remain valid).
9. To be eligible for other exceptions, students must attach the required verification documents.
10. Priority policy areas are in the following order: Region 1 does not belong to any cities or towns; Region 2-rural area does not belong to any cities or towns; Region 1 belongs to a city or town; Region 2-rural area belongs to a city and town; Region 2; Region 3. In the case of students from the same area, priority will be given to students who are from remote provinces.
Article 9. Check-in procedure
1. Upon their settlement of the dormitory fee, students having their names on the dormitory residence list must present the dormitory fee receipt to the Dormitory office to check in, receive the room as arranged, sign the contract, and the commitment.
2. Students shall be fully and clearly informed of the rules and regulations of the Dormitory.
3. Students shall be provided with the procedure of check-in and the handover procedure of personal and common personal supplies and equipment.
Article 10. Residence contract and fee collection
1. For first-year students, after completing the admission registration procedures, registering for Dormitory rooms and receiving the residence announcement from the University, students must complete the other procedures for payment, check-in, contract signing, and commitment by the time specified in the announcement.
2. For sophomores or above:
a) Priority for contract renewals is given to students who are currently residing in the Dormitory. The Dormitory only accepts students who are on schedule for the programme. Students who are behind the schedule of their programs shall not be allowed to continue their residence.
b) At the end of the academic year, the Dormitory provides a Dormitory Application Form. Students must fill out the form and return it to the Dormitory. During the summer break, the Dormitory shall check the documents and submit them to the Review Board for approval. In case students do not comply well the rules and regulations of the University and the Dormitory, they are not allowed to renew the contract.
c) At the beginning of the new academic year, students approved to continue their residence must complete the payment and check-in, sign the contract and the commitment for the new academic year.
3. Contract value and fee collection:
a) Residence contracts have a term of 01 academic year(as announced by the University).
b) The fee is determined based on the following factors: (1) the types of students, (2) the accommodation zones, and (3) the price list issued by the University. The prices vary depending on different zones in the Dormitory and dormitories of different campuses, which are entitled to investment sources, supply services, depreciation rates, management fees, and policies.
c) Students have 02 options of paying the dormitory fee for the whole academic year or each semester depending on their personal economic conditions.
d) In addition, students are responsible for paying the following charges apart from the Dormitory fee: (1) Security deposit for property and equipment: 300,000 VND (Three hundred thousand dongs) for Class C, C1 room; 1,000,000 VND (One million dongs) for Class A, B room; Such deposits shall be refunded to the students upon their termination of the contract if there is no loss or damage. (2) application fee: 20,000 VND (Twenty thousand dongs).
Article 11. Termination, checkout, violation, and forms of handling
1. Failure to complete the residence procedure upon approval: if students have their names on the list, but fail to pay fees, sign contracts, and complete procedures by the specified time, their names shall be removed from the residence list.
2. Termination and check-out:
a) The unilateral termination of the contract: should students be absent from the Dormitory for 15 or more consecutive days without their temporary leave of absence or their legitimate excuse, the Dormitory shall make a record of the incident verified by other roommates, conduct a property inspection and estimate damage (if any), propose the University to terminate the contract, require them to pay the arrears of the registered residence duration and the fine which is equivalent to a monthly fee (from the date of the incident record). In the event that any of the facilities or equipment is damaged or destroyed, students are required to cover the cost of repair or replacement.
b) For the boarding students who are disciplined and face “expulsion or one-year suspension” or those who violate the Dormitory rules and regulations and face “termination and exclusion from the Dormitory,” they must come to the Dormitory office to complete the check-out procedures (i.e., signing the handover, making a full and final settlement, compensation if any) within the time limit specified in the disciplinary decision or announcement of handling. The residual amount paid by the students upon signing the contract will be refunded. In case the amount the students have to compensate is larger than their residual amount, their balance must be paid in full.
c) For students who submit a request to terminate their on-campus residence prior to the expiration of their residence contract (15 days in advance), the Dormitory shall make a proposed list to terminate their residence contracts. Students are required to terminate their contracts on the 15th or 30th of the month (from the date on which students submit their early termination request). On the check-out date, they must come to the Dormitory office to complete the check-out procedures (i.e., signing the handover, making a full and final settlement, and compensation, if any). The residual amount paid by the students upon signing the contract will be refunded. In case the amount the students have to compensate is larger than their residual amount, their balance must be paid in full.
CHAPTER III
PROCEDURES FOR ACCOMMODATION ARRANGEMENT FOR INTERNATIONAL STUDENTS
Article 12. Students studying in undergraduate programs
1. INCRETI annually provides the decision and the list of international students to be admitted (specifying the subjects, accommodation policies, copies of passports upon students’ check-in, etc.).
2. To facilitate their learning and integration with the environment, enhancing Vietnamese language skills, upon their receipt of the approved decision, students have their accommodation arranged with domestic students.
3. Students receiving full and partial scholarships are arranged to live in the Dormitory Zones H, I; In case students wish to stay in another dormitory zone, the University will only support them according to the dormitory fee norms for the Dormitory zone H, I upon request. Self-funding students are arranged accommodation at the Dormitory Zone K, L.
4. Students must pay their Dormitory fee for each academic year or each semester according to the price list announced by the University (if those are subject to paying the fee).
5. Students must sign the handover upon check-in and check-out procedures.
6. Students admitted to the Dormitory must abide by the rules and the regulations as well as other sanctions like domestic students. In case the students having the scholarships are removed from the residence list due to their violation of the rules, they are only accepted to stay in the Dormitory on the basis of self-funding afterward.
Article 13. Students studying in graduate programs
1. The School of Graduate Studies annually provides the decision and the list of international postgraduate students to be admitted (specifying the subjects, accommodation policies, copies of passports upon students’ check-in, etc.).
2. Upon receiving the approved decision, international students have their accommodation arranged at the Dormitory Zone K, L (Class C room); or in rooms for international students (Class A or B rooms), according to the personal wishes of the students or the current policy of the University.
3. Students must pay their Dormitory fee for each academic year or each semester according to the price list announced by the University (if those are subject to paying the fee).
4. Students must sign the handover upon check-in and check-out procedures.
5. Students admitted to the Dormitory must abide by the rules and the regulations for international residents.
Article 14. Exchange students with short-term residence
1. Students who have foreign citizenship are proposed by the Faculties, the School of Graduate Studies or the INCRETI as planned. The Dormitory and related units shall submit the proposal to the President for approval.
2. Based on the proposal of the related units, the President shall approve the list of admissions, accommodation policies (free accommodation, dormitory fee reduction, or self-funding), types of residence (room classes, services), and other exceptions, if any.
3. Students or related units must pay their dormitory fee according to the price list announced by the University (for those who are subject to school fees) as instructed by the Department for Finance and make a full and final settlement upon check-out.
4. Residents must sign the handover upon check-in and provide copies of their passports for residence procedures.
5. Upon their expiration of the stay, residents and/or related units shall hand over the property, make a full and final settlement, and compensate (if any).
6. Residents must abide by the rules and the regulations for international residents.
CHAPTER IV
ENFORCEMENT TERMS
Article 15. Effect
1. This regulation has 04 chapters, 15 articles, and takes effect from the date of signing and replacing Decision No. 2509/2018/TĐT-QĐ dated November 29, 2018, and Decision No. 2510/2018/TĐT-QĐ dated November 29, 2018, and related documents.
2. In the process of implementation, the exceptions shall be decided by the President; if there are new requirements or problems related to the University's regulations, the Dormitory and related units promptly advise the President to consider adjustments and amendments./.